Southend Mosque

Admissions policy

Our Admissions Policy

UKIM Madrassah is a co-educational community school, which seeks to serve the needs of the local community. Applications are therefore welcomed from all sections of the community.

UKIM Madrassah welcomes pupils of all faiths, cultures, races and family backgrounds. We are happy to admit a pupil with a disability as long as both parents and school conclude that we can provide appropriately for the child’s specific needs. The school seeks to ensure that disabled prospective pupils are not treated less favourably or unfairly in the admissions process and will take reasonable steps to avoid putting disabled pupils at a substantial disadvantage in matters of admission.

Admissions Register (for school use)

On taking up a place at the school an entry is made in our school management software
The Admissions Register is held on electronic format on the School’s software (IBeams)
The persons responsible for the administration of the Admissions Register are the admin staff and the Admissions Officer at the Preparatory School.

The following items are recorded in the Register:

  • Full Name
  • Gender
  • Name and address of all parents/guardians and/or carer with an indication of the parent/guardian and/or carer with whom the pupil normally resides
  • At least one telephone number at which the parent/guardian can be contacted in an emergency
  • Date of Birth
  • Date of Admission / Re-admission
  • Name and address of previous school
  • Whether the pupil is weekday or weekend
  • Name of class on entry (eg stage 2)
  • Copies of the Admissions Register are held at the school for a minimum of 3 years

The Admissions Register allows for the inclusion / deletion from the register and is done in line with the Education (Pupil Registration) (England) Regulations 2006

All children are invited for an induction day to inform them about the school and its set up and then invited for interview with the head teacher and respective teachers prior to starting school.

All parents must sign into their parents portal prior to their child starting the school. Parents must ensure they provide a copy of the school progress report for their child along with a completed application form and current ID for the child. Please can parents ensure they inform the teachers of any learning difficulties or special needs the children may have so that we can ensure we have the appropriate facilities in place to accommodate your child. Failure to provide correct information can lead to your child losing their place.

Admissions during the School Year In year admissions
Applications for school places received after the first day of the school year into the relevant age group (which includes the nursery class at age 5+ or into any other year groupmust be made to the school for consideration by the education committee. Parents will be informed in writing of the outcome of their application. If there is more than one application received then applications will be ranked in accordance with the oversubscription criteria.

Expressions of interest – In year Admissions
For in year admissions, where the school has no vacancies, expressions of interest can be made to school and names  and telephone numbers will be held at school should a vacancy become available we will invite applications from the people who have expressed an interest and places will be awarded in line with the oversubscription criteria.  The expression of interest list should not deter parents from making a formal application for consideration by the governing body.

Late applications
For the normal admission round, late applications will be considered AFTER all on time applications have been made and therefore you may be disadvantaged if your application is late.  Late applicants for the school will be slotted into the order according to the extent to which they meet the criteria.  If a place becomes available within the admission number, the child whose name is at the top of the list will be offered a place.

Fraudulent applications
Where the education committee discovers that a child has been awarded a place as the result of an intentionally misleading application from a parent which effectively denies a place to a child with a stronger claim, then the education committee is required to withdraw the offer of the place.